PORTUGAL RETREAT: RETREAT TERMS + CONDITIONS
Terms & Conditions may be updated or revised without notice at the discretion of the studio pec. Current Terms & Conditions are always available on our website.
The terms “the studio pec”, “the studio”, “studio”, “we” and “our” in this document refer to 1000250416 ONTARIO INC. and its employees, contractors, shareholders, officers, directors and agents. “You”, and “participants” will refer to you. All Retreats are offered subject to the studio’s standard terms and conditions. Please review the terms and conditions carefully prior to completing your reservation. Some of these terms and conditions are set out below to draw your attention to the fact that our obligations to you are limited. Should you have any questions or concerns please contact us.
PRICES, RESERVATIONS AND PAYMENT:
To reserve your studio Retreat, we require a deposit of CAD $1,017 ($900 +HST) per person. Your deposit is non-refundable and cannot be transferred to another Retreat. We will process two additional payments as follows:
185 DAYS PRIOR TO THE TRIP (FRI NOV 14): $1,030 ($1,000 +hst)
100 DAYS PRIOR TO THE TRIP (SAT FEB 7): The final balance owing including HST which is dependant on the room you select
If reserving your trip between November 14th and February 7th we will process the deposit + the first installment.
If reserving your trip on February 5th or later, full payment is required.
To complete your reservation, you must sign a Retreat Participation Form and an Acknowledgement of Risk, Release and Indemnity, prior to your date of travel with us. These will be sent to you shortly after your deposit has been processed. These forms include additional terms and conditions of travel, including limitations of our obligations to you.
Please see NICE MOVES IN ZAMBUJEIRA DO MAR for room prices.
ELIGIBILITY
We require that travellers be at least 18 years of age (at time of travel) on all Retreats.
PREPARING FOR YOUR TRIP
Participating in a retreat means stepping into new environments—physically, culturally, and personally. It’s essential that all participants arrive in good health, take the time to read and follow our pre-trip materials, and understand that local living standards, services, and accommodations may differ significantly from those at home. Your preparation and awareness help ensure a safe, respectful, and rewarding experience for all.
TRAVEL DOCUMENTS
Entry requirements—such as passports, visas, proof of vaccination, COVID-19 testing, or proof of insurance—can vary by country and may change without notice. We do our best to provide accurate and timely information, but it is each participant’s responsibility to ensure they have the correct and valid travel documents for their nationality. THE STUDIO PEC is not liable for any costs or consequences that arise if a participant is denied entry to a destination on the retreat itinerary.
THE SCHEDULE
The schedule outlined in the sample is subject to change.
WHAT’S INCLUDED
→ 6 nights stay at Cocoon Portugal Farm + Retreat
→ Daily mat movement practices led by Sofia & Cait
→ All meals
→ Spritz Bar on pizza night
→ Limited edition studio tote filled with goodies to support your retreat journey
* 2 classes per day Tuesday thru Saturday
* 1 class per day on Monday + Sunday
* total meals incl.: 6 breakfasts, 5 lunches, 6 dinners
WHAT’S NOT INCLUDED IN THE RETREAT
→ Flights + transfers
→ Car rental (highly recommended!)
→ Travel insurance
→ Alcohol (except for spritz night)
→ Gratuities
→ Surf lesson(s), massages, horseback riding and other activities not mentioned above
THIRD-PARTY TRAVEL SERVICES
At times, we may recommend external travel companies or support services based on participant requests. While we aim to refer only providers we trust, THE STUDIO PEC does not control the operations of these third parties and cannot guarantee the quality or availability of their services. We are not responsible for any injury, loss, cost, or cancellation penalty related to services booked outside the scope of the retreat.
HEALTH + TRAVEL REQUIREMENTS
By submitting your deposit and completing the Retreat Participation Form, you confirm that you are in suitable physical and mental health to join the retreat without posing a risk to yourself or others. You also confirm that you have received any required or recommended vaccinations for the countries you’ll be visiting. Please consult your healthcare provider to ensure you’re prepared.
If you choose not to share relevant information about your health, vaccination status, or physical needs, THE STUDIO PEC may be unable to accommodate you in all aspects of the retreat.
It is your responsibility to carry and present all required documents—including vaccination records, proof of COVID-19 testing, medical insurance, and any other mandated forms—as needed by local authorities or service providers. Requirements can change at any time; we encourage you to stay informed before and during your travels.
INSURANCE COVERAGE + CANCELLATION INSURANCE
Before joining a Retreat, we strongly recommend that you review your personal and health insurance to confirm that your coverage meets your needs—including coverage for trip cancellation, illness, injury, loss of property, or unforeseen emergencies. It is your responsibility to ensure that your insurance is adequate for both yourself and any dependents who may rely on your care.
We strongly encourage all participants to purchase cancellation and travel insurance to protect against unforeseen changes—including illness, delays, or other disruptions that may affect your ability to attend. You're welcome to purchase insurance through our recommended travel partner or choose your own provider, but we advise securing a travel protection plan well in advance of your trip.
Due to ongoing global uncertainties, including those related to COVID-19, certain elements of your retreat—such as border closures, quarantines, or itinerary changes—may be beyond our control. While we will always prioritize your safety, THE STUDIO PEC is not liable for expenses, delays, or emergencies that arise during travel. Any associated costs are the sole responsibility of the participant.
RISKS
Retreats may involve physical activity that can be demanding, depending on the condition of the traveller, and the risk of serious personal injury, including permanent disability and death from accident, illness or the actions or negligence of other persons. Medical facilities and services may not be easily accessible and may not be sophisticated.
Risks related to travel also include the likely presence of the virus that causes COVID-19, including variants (collectively “COVID-19”). Rates of COVID-19 infection may be higher, and rates of vaccination may be lower at the locations of your Retreat than in your home state or country, and that the sophistication and availability of therapies, medical practitioners and hospital beds for treatment of COVID-19 may be significantly impaired. Laws, regulations, customs and policies related to COVID-19 in the destinations and premises where you will travel on Retreat (“Local Regulations”) may be different than in your home country.
There are other risks associated with studio Retreats, such as theft or loss of or damage to property. Some of the services provided in connection with the Retreat, including lodging, transportation, food service, and local tours and activities, are obtained from independent suppliers over whom THE STUDIO PEC has no control.
You, the participant, are aware that there are risks associated with participating in fitness activities and exercise. Your participation is completely voluntary, and you freely accept and fully assume all responsibility for all risks, and all possibilities of personal injury, death, property damage or loss to yourself or any other person as a result of your participation in fitness activities. You and your heirs, next of kin, executors, administrators and assignees agree:
(a) to waive all claims, known or unknown, that you have or may have in the future against THE STUDIO PEC, including their owners, officers, directors, agents, employees, volunteers, business operators, independent contractors and site property owners or lessees (the organization);
(b) that THE STUDIO PEC is not liable or responsible for any damage to, loss or theft of your property;
(c) to release and forever discharge THE STUDIO PEC from all liability for any personal injury, death, property damage or loss resulting from your participation in fitness activities due to any cause, including but not limited to negligence (failure to use such care as a reasonably prudent and a careful person would use under similar circumstances), breach of any duty imposed by law, breach of contract or mistake in error of judgment of THE STUDIO PEC; and
(d) to be liable for and to hold harmless and indemnify THE STUDIO PEC from all actions, proceedings, claims, damages, costs demands, including court costs on a solicitor and own client basis, and liabilities of whatsoever nature or kind arising out of or in any way connected with your participation in fitness activities.
Understanding the risks involved. You acknowledge that participating in Classes, Private Sessions, Retreats and other services at THE STUDIO PEC involves inherent risks—some of which may be obvious, while others may not be. These risks can lead to serious injury, long-term physical impact, or, in rare and extreme cases, even death. Potential risks include, but are not limited to, the following:
Risks Associated with Movement-Based Group Sessions. Participation in yoga, dance, fitness, general exercise, and mat-based Pilates—whether in group classes or private sessions—carries inherent physical risks. These may include, but are not limited to: muscle pulls, strains, and tears; sprains or broken bones; falls resulting in cuts or bruises; dizziness; fainting; fatigue; and potential collisions caused by the unpredictable movements of other participants.
Additional Risks During Pregnancy
This section applies to individuals who are pregnant, may be pregnant, or have recently given birth (“Pregnant”). Engaging in yoga, dance, fitness, or Pilates while Pregnant carries all of the risks outlined in the section above. Additional risks may include increased nausea, complications during pregnancy, and—in rare cases—pregnancy loss or birth defects. Participation is undertaken at your own discretion, and it is your responsibility to consult a medical professional before joining movement classes during this time.
General Awareness. You understand that THE STUDIO PEC offers a wide range of movement modalities, and that all forms of physical activity come with potential cardiovascular and musculoskeletal risks. You agree to move at a pace that feels appropriate for your body and to notify your instructor immediately if you feel unwell, unsafe, or unable to continue an activity.
Medical Clearance. You confirm that you have either consulted with a physician prior to participating in classes, private sessions, or retreats at THE STUDIO PEC, or that you are confident your current physical and mental health allows for safe participation. You understand it is your responsibility to ensure that any health condition—physical or mental—will not interfere with your ability to fully and safely engage in movement practices including dance, yoga, fitness, and Pilates. You agree to inform your instructor of any significant medical conditions, injuries, or limitations before beginning a class or session, so that appropriate guidance can be given.
CANCELLING YOUR RETREAT
If you have to cancel your studio Retreat, you are entitled to the return of these amounts:
Cancellation by Traveller:
Your deposit is non-refundable. Should you need to cancel your trip after any further payments have been made please note the terms below:
· 185-101 days prior to departure: 40% refund of your payment less deposit
· 100-61 days prior to departure: 20% refund of your payment less deposit
· 60-0 days prior to departure: 0% refund of full Retreat cost / 100% cancellation fee
CANCELLATION BY THE STUDIO PEC
The studio pec the right to cancel any scheduled Retreat at any time for any reason determined in our sole discretion. We require a minimum number of participants in order for the Retreat to run. If that minimum number is not met prior to the final payment day (100 days prior to departure) the Retreat is subject to cancellation and your deposit will be refunded. We recommend that you confirm with the studio that the retreat has reached minimum capacity before making your travel arrangements. Flights and/or additional accommodation costs and/or general travel expenses incurred by participants will NOT be reimbursed due to the cancellation of a Retreat by the studio pec prior to your final payment.
Cancellation by the studio pec after final payment
In rare cases, THE STUDIO PEC may need to cancel a retreat due to circumstances beyond our control—such as war, civil unrest, natural disaster, pandemic, government restrictions, or any other force majeure event. If we determine that the safety or quality of the retreat has been compromised, we will make every effort to refund payments made. However, please understand that as the retreat date approaches, we incur non-refundable costs—such as third-party deposits—that may limit our ability to issue full refunds. We are committed to recovering as many costs as possible on behalf of our participants, but we cannot guarantee reimbursement. We are also not responsible for any travel or accommodation costs you may have booked independently.
THE STUDIO’S DISCRETION TO RUN SCHEDULED RETREATS
THE STUDIO PEC reserves the right to move forward with a scheduled retreat even if events occur—locally or globally—that may impact travel or conditions near the retreat location. If we determine in good faith that the retreat can proceed safely and meaningfully, our standard cancellation policy will apply to any participant who chooses to cancel their spot.
If you have questions or concerns about your specific circumstances, please don’t hesitate to reach out to us directly.
MEDIA RELEASE
By participating in THE STUDIO PEC Retreats, you grant us the irrevocable, worldwide, and perpetual right to use your image, likeness, voice, or any visual/audio content featuring you for promotional, marketing, or other purposes—without additional permission or compensation. This includes content:
• Captured by us during classes, sessions, or events
• Submitted by you directly (via email, social media, or messaging platforms)
• Posted on your social media that tags or mentions THE STUDIO PEC or uses our affiliated hashtags
You waive any right to approve or receive notice of such use, and you release THE STUDIO PEC from any claims related to the use of your image or content as described.
If you do not wish to appear in any photos or videos, please inform us in writing before participating. We will make reasonable efforts to respect your preference.
OUR TRAVEL PARTNER
Movement Travel is our travel specialist. They can support you with:
→ Making any additional travel arrangements
→ Purchasing travel insurance (highly recommended!)
retreatbooking@movementtravel.com
TICO #1549342
LM Movement Travel Ltd is affiliated with Nexion Travel Group – Canada, 380 Wellington St., Tower B, 6th Floor, London, ON, N6A 5B5. Email: retreatbooking@movmenttravel.com TICO #1549342.